Virtual data rooms are available anytime, day or night. This means that employees are able to work during breaks or even stay up late for an oil burn at midnight. They can also work from anywhere with an Internet connection. Therefore, choosing a trustworthy virtual data room is vital to reduce the stress of due diligence.
Find an VDR that offers a programmable interface that can be customized to the requirements of your business. This will aid your co-workers to navigate the program, and accomplish all tasks. A quality VDR will also allow you to upload large files and use drag-and-drop features for simple managing your productive online board meeting files. It should also include an advanced search tool, with tags, filters and labels to facilitate more precise searches. It should also include automatic indexing and numbering of indexes. These are vital to ensure a fast and thorough search of a large number of documents. It should also offer dynamic watermarking that is visible on the document whenever it is opened or downloaded. It should also be equipped with redaction and fence view that will prevent screenshots.
Another crucial feature is the ability to track of user activity down to the page level, which aids in accountability and keeping records. Administrators should also be able to grant granular permissions, including which users can print and save PDFs as PDFs. It should also allow electronic signatures to facilitate seamless collaboration between documents. You should look for a virtual space that is certified for multiple security standards like ISO 27001 and SOC 1/2/3.